Clarion Housing Group: Clarion Futures - Household Grant Fulfilment

UK-London: Other community, social and personal services.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Clarion Futures
       Level 6, 6 More London Place, Tooley Street, London, SE1 2DA, United Kingdom
       Tel. +44 2083138195, Email: Aivars.Kalvans@clarionhg.com
       Contact: Aivars Kalvans
       Main Address: https://www.clarionhg.com/, Address of the buyer profile: https://www.clarionhg.com/about/tender-opportunities/
       NUTS Code: UK

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Housing and community amenities


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Clarion Futures - Household Grant Fulfilment.
      Reference number: 6040
      
   II.1.2) Main CPV code:
      98000000 - Other community, social and personal services.
   
   II.1.3) Type of contract: SERVICES
   
   II.1.4) Short Description: Clarion Futures Money & Digital Team is sourcing for a supplier to provide a fulfilment for our household grants awards to residents by authorised staff via a digital portal. These include but are not limited to domestic appliances, fuel and food grant awards and beds
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 500,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      39140000 - Domestic furniture.
      39700000 - Domestic appliances.
      66113100 - Micro-credit granting services.
      48219300 - Administration software package.
   

   II.2.3) Place of performance:
      UKH EAST OF ENGLAND
      UKF EAST MIDLANDS (ENGLAND)
      UKG WEST MIDLANDS (ENGLAND)
      UKJ SOUTH EAST (ENGLAND)
      UKK SOUTH WEST (ENGLAND)
      UKD NORTH WEST (ENGLAND)
      UKC NORTH EAST (ENGLAND)
   
   
   II.2.4) Description of the procurement:
    This VEAT is to notify contractors of the intended award to Charis Grant Ltd. They are the only providers in the in UK who offer this service and have order portal technology, and are able to provide the service on a national level.

Clarion Futures require a single company to fulfil our household grants through a digital portal (including food, fuel, white goods, beds and other potential goods and services). The process should be complete, with a supplier to be in a position to launch from 01 June 2021 (there is flexibility to this date) to ensure a smooth transition with no loss in service.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Please visit tender box to access the full specification and submit your questions:

https://clarion.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=580008049    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement:Yes
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: Clarion Futures - Household Grant Fulfilment

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 17/03/2021.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Charis Grants Ltd, 04762902
       Trinity Court, Trinity Street, Peterborough, PE1 1DA, United Kingdom
       Internet address: https://www.charisgrants.com/
       NUTS Code: UKH11
   The contractor/concessionaire will be an SME: Yes    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 500,000          
         Total value of the contract/lot/concession 500,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: Yes          
         Value or proportion of the contract likely to be sub-contracted to third parties
         Value excluding VAT: Not provided          
         Currency: Not provided          
         Proportion: 60.0 %          
         Short description of the value/proportion of the contract to be sub-contracted:
          Household appliances supply, food and utilities voucher supply.



Section VI: Complementary Information

   VI.3) Additional Information:
      .Please see Annex D1 - General Procurement.
To view this notice, please click here:
https://clarion.delta-esourcing.com/delta/viewNotice.html?noticeId=579981904
GO-2021318-PRO-17949339 TKR-2021318-PRO-17949338   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Royal Courts of Justice
       Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476691
       Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
   
      V1.4.2) Body responsible for mediation procedures:
                Royal Courts of Justice
       Strand, London, WC2A 2LL, United Kingdom
       Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice.

      VI.4.3) Review procedure
         The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). This is a notice of Clarion Futures intention to award to Charis Grants Ltd.    
      
      VI.4.4) Service from which information about the review procedure may be obtained
          Royal Courts of Justice
       Strand, London, WC2A 2LL, United Kingdom
       Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
   
   VI.5) Date of dispatch of this notice: 18/03/2021


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   Clarion Futures commissioned GRE Consulting to undertake a short Feasibility Study to explore the practical options for implementing such a crisis scheme that offer temporary relief to households in financial crisis and how it could be used to increase the chances of positive behaviour outcomes being achieved through its Money Guidance service.

This feasibility study provides the contextual research and consultation undertaken with other leading social housing providers, local authorities and fulfilment providers already delivering similar schemes as well as studies on this subject matter. The background has been used to inform the development of a series of recommendations for the proposed emergency food and fuel scheme.

The Support Fund has been in existence since 2015; during this time, we have run separate procurement exercises for white goods, fuel vouchers and beds. These have produced limited interest from suppliers. We constantly monitor the market and keep abreast of developments in the housing sector to ensure our services are value for money and sector leading; to date we are unaware of other providers in the marketplace who could fulfil all of these requirements.

Clarion Futures have identified one supplier who would be able to provide requirements with support from their supply chain/sub-contractors. Charis Grants Ltd is currently supplier for food vouchers, but early supplier engagement indicated that Charis could act as key supplier.

If no response received from other organizations, then we will be entitled to direct award to the supplier of choice Charis Grants Ltd.