UK-London: Subscription services.

Preliminary Questions
This notice is published by:
Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
Clarion Housing Group Ltd
Level 6, 6 More London Place, London, SE1 2DA, United Kingdom
Tel. +44 1413327453, Email: procurement@clarionhg.com
Contact: Majabheen Bhatti
Main Address: https://www.delta-esourcing.com/delta/buyers/tenders/viewTenderStatus.html?id
NUTS Code: UKI

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
Housing and community amenities


Section II: Object

II.1) Scope of the procurement

II.1.1) Title: Workday Subscription Agreement.
Reference number: 6007-2020-MB

II.1.2) Main CPV code:
79980000 - Subscription services.

II.1.3) Type of contract: SERVICES

II.1.4) Short Description: Clarion must purchase a number of Workday Subscription licences, as follows:
Time tracking (300 workers)
Payroll for the United Kingdom (4,071 workers)

Clarion is undertaking an appointment via the "negotiated procedure without prior publication".

II.1.6) Information about lots
This contract is divided into lots: No

II.1.7) Total value of the procurement (excluding VAT)
Value: 4,023,296
Currency: GBP


II.2) Description

II.2.2) Additional CPV codes:
Not provided

II.2.3) Place of performance:
UKI LONDON


II.2.4) Description of the procurement:
Clarion must purchase a number of Workday Subscription licences, as follows:
Time tracking (300 workers)
Payroll for the United Kingdom (4,071 workers)

Clarion is undertaking an appointment via the "negotiated procedure without prior publication".

II.2.5) Award criteria
(Directive 2014/24/EU / Directive 2014/25/EU)

Not provided


II.2.11) Information about options:
Options: No

II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information:
Not provided

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure: Negotiated procedure without prior publication (in accordance with Article 32 of Directive 2014/24/EU)

IV.1.3) Information about framework agreement
The procurement involves the establishment of a framework agreement: No

IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No

IV.2)Administrative Information

IV.2.1) Previous publication concerning this procedure:
Notice number in OJ S: Not provided

Section V: Award Of Contract/Concession

Award of Contract/Concession No: 1
Contract No: 00131492.0 Lot Number: Not Provided Title: Workday Subscription Licences

V.2) Award of contract/concession

V.2.1) Date of contract award decision: 10/09/2020.

V.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No .

V.2.3) Name and address of the contractor/concessionaire, No. 1:
Workday Limited, 04162863
The King's Building, May Lane, Arran Quay, Dublin 7, D07 A0TN, Ireland
Tel. +353 12419900
NUTS Code: UK
The contractor/concessionaire will be an SME: No


V.2.4) Information on value of the contract/lot/concession:
Initial estimated total value of the contract: Not Provided
Total value of the contract/lot/concession 4,023,296
Currency: GBP

V.2.5) Information about subcontracting:
The contract is likely to be subcontracted: No


Section VI: Complementary Information

VI.3) Additional Information:
This is a requirement for Workday Subscription licences of the following:
Time tracking (300 workers)
Payroll for the United Kingdom (4,071 workers)
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=499963445
GO-2020911-PRO-17067278 TKR-2020911-PRO-17067277
VI.4) Procedures for review

VI.4.1) Review Body
The Royal Courts of Justice
The Strand, London,, WC2 2LL, United Kingdom
Tel. +44 2079476000
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

V1.4.2) Body responsible for mediation procedures:
Royal Courts of Justice
The Strand, London, London, WC2 2LL, United Kingdom
Tel. +44 2079476000
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice.

VI.4.3) Review procedure
Not Provided

VI.4.4) Service from which information about the review procedure may be obtained
The Royal Courts of Justice
The Strand, London, WC2 2LL, United Kingdom
Tel. +44 2079476000
Internet address: https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice

VI.5) Date of dispatch of this notice: 11/09/2020


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

No tenders or no suitable tenders/requests to participate in response to: Not provided



The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the directive: No

Service contract to be awarded to the winner or one of winners under the rules of a design contest: No



Purchase of supplies or services on particularly advantageous terms: Not Provided



3. Explanation

Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
This is to inform the market that Clarion Housing Group is looking to contract for Workday Licences and Support and Maintenance.

Workday Limited is the owner of the Intellectual Property Rights (IPR) of the software and is the sole provider of these licences. This will give Clarion Housing Group rights to product upgrades, new product functionalities, fixes, patches directly with Workday Limited for a period of 5 years. Clarion Housing Group is still developing Workday and requires access to all updates.

Our HR and Payroll systems and business operations are based around the Workday software/ system, which has been live for a year. As such there is significant risk involved in the decommissioning of this system. We have undertaken analysis and the whole life cost of changing systems is higher than that of extending our contract with the Workday Ltd, making it unrealistic for an alternative supplier to offer a more competitive proposal than our incumbent.